Terms of Membership

1. Who we are

The Vintage Letter Writing Society is operated by Glean8 LLC, a limited liability company organized in North Carolina (“we”, “us”). You can reach us from the contact page on this site.

By joining the Society or buying from the Shoppe you agree to these terms.

2. What a membership is

A membership runs for one year and entitles you to twelve monthly deliveries. Each delivery contains six double-sided sheets of illustrated letter paper, two coordinating envelopes, and a monthly inspiration card.

Each month’s design is a surprise. The specific artwork, colors and papers can vary month to month.

3. Prices and payment

• The Yearly Membership — $180 per year, one member.
• You & a Penpal — $300 per year, two members at two addresses ($150 each).
• A gift membership — $180, paid once. It does not renew.

Prices are in US dollars and include standard shipping within the United States. Payment is taken in full at the start of each year.

Payments are processed by Stripe. We never see or store your card details. We are not currently collecting sales tax, so no tax is added at checkout. When we are required to collect it, sales tax will be shown and added to your total at checkout before you pay.

We may change our prices, but never for a year you have already paid for. If a price changes before your renewal, we’ll tell you in the renewal notice described below.

4. Automatic renewal

Memberships renew automatically each year so your deliveries don’t stop. When you join, you agree to this and it is stated on the payment page before you pay.

Before every renewal:

• We will email you about three weeks in advance — never fewer than 15 days, and never more than 45 days — telling you the date the membership renews and the amount we will charge.
• If anything about the membership is changing at renewal, that change will be set out clearly in that same notice.
• You can switch renewal off at any time in the member portal.
• Switching it off does not shorten the year you already paid for. You keep every remaining delivery.

Gift memberships do not auto renew. They are a single payment for twelve deliveries. Your friend can choose to extend their membership if they wish.

5. Refunds and cancellation

Set out in full on our Refunds & Shipping page. In short: a full refund is available any time before your first delivery ships; after that the year is non-refundable; you can switch off auto renew from your member portal.

6. Deliveries

We ship within the United States only. Deliveries go out around the first of each month.

It is your responsibility to enter the correct address at checkout. You may update it at any time in the member portal, that change takes effect for the next delivery we haven’t yet packed.

7. Gift memberships

You may buy a membership for someone else. Deliveries ship to them, the membership does not renew.

The refund window for a gift runs until the first delivery ships, and belongs to the person who paid.

8. You & a Penpal

The pair membership covers two members at two addresses under a single payment. The person who pays provides the second member’s name, email and postal address at checkout.

By giving us those details you confirm that you have that person’s permission to share their address and email with us for the purpose of sending them deliveries and membership emails. If they ask us to stop, we will.

Only the person who paid can renew, change or cancel the membership. The second member has no billing access and cannot see the payer’s payment details.

If a pair membership is not renewed, both memberships end when the paid year ends.

9. Pausing

The membership cannot be paused, deliveries will continue until the membership runs out. Auto renew and address changes can be managed from the member portal.

10. The Shoppe

Members pay member pricing in the shoppe.

Shoppe items are sold subject to availability. If we can’t fulfil an order we’ll refund it in full.

11. When something goes wrong

If a delivery arrives damaged, or doesn’t arrive at all, tell us and we’ll put it right — normally by sending a replacement.

12. Our artwork

Every design is original artwork by Hannah Lawson and remains her property. You’re very welcome to write on it, send it, frame it, and photograph it.

Please don’t reproduce, resell or use the designs commercially without written permission. For wholesale inquiries contact us on this site.

13. Your account

You’re responsible for the email address on the member portal and for anything done through it. Tell us promptly if you think someone else has access.

We may end a membership if an account is used fraudulently or abusively, or if a payment is reversed. In that case no refund is due.

In case of unforeseen circumstances where we are compelled to dissolve the society, you will be refunded for the months you have not received.

14. Changes to these terms

We may update these terms. If a change materially affects you, we’ll email you before it takes effect. Changes never apply retroactively to a year you have already paid for.

15. Governing law

These terms are governed by the laws of North Carolina, United States.

Our automatic renewal practices are intended to meet North Carolina General Statute § 75-41, which governs contracts with automatic renewal clauses.

Nothing here limits any right you have under consumer protection law that cannot be limited by agreement.

16. Contact

Questions about these terms? Write to us.